INTRODUCTION

Justice Basheer Ahmed College for Women, formerly known as S.I.E.T. College, affiliated to University of Madras was conferred with the prestigious Autonomous status in the year 2006. When the college was given academic and operative freedom for upgradation, the management introduced the office of the Controller of Examinations as a separate body to manage the examinations in the college under autonomy.

When autonomy was initiated in 2006, Credit Based Semester System was followed. Later in 2008, Choice Based Credit System was introduced. In order to implement CBCS system, the courses were restructured with the following objectives:

• To provide wider range of courses to choose from.
• To provide flexibility in the choice of courses.
• To channelize learning towards subject orientation, skill orientation or research.
• To facilitate holistic development of the students.
• To inculcate awareness of the need for eco-friendliness and community focus.

Introduction to Outcome-Based Education (OBE)

 Outcome-Based Education (OBE) focuses on what learners are expected to achieve at the end of a course or program. The primary goal is to structure the entire educational process around outcomes that equip students with specific knowledge, skills, and attitudes. OBE shifts from traditional teaching methods to a more student-centered approach where learning outcomes define the learning process.

Learning Outcome-Based Curriculum Framework (LOCF)

 The Learning Outcome-Based Curriculum Framework (LOCF) is an approach that integrates well-defined learning outcomes into the curriculum design and delivery. It ensures that the curriculum is aligned with the desired outcomes, which include cognitive (knowledge), psychomotor (skills), and affective (attitudes) domains. The LOCF aims to:

• Define clear learning outcomes: Set specific goals that students should achieve by the end of each course/module.
• Align teaching methods and assessments with the learning outcomes: Ensure that teaching strategies and assessment tools are designed to help students achieve the stated outcomes.
• Provide flexibility: Offer room for students to pursue different learning paths based on their interests, while meeting the desired learning outcomes.
• Focus on employability and lifelong learning: Prepare students with the knowledge, skills, and attitudes necessary for employment and further learning.

Choice-Based Credit System (CBCS)

The Choice-Based Credit System (CBCS) is a flexible system of learning that allows students to select courses based on their interests while earning credits for each course. The CBCS promotes interdisciplinary learning and enables students to choose their pace of learning. Key features of CBCS include:

• Core, elective, and skill-based courses: Students take core courses that are essential to the program and have the option to choose elective courses that align with their interests.
• Credit accumulation and transfer: Each course is assigned a certain number of credits, and students must accumulate a minimum number of credits to graduate. CBCS also allows credit transfers between institutions.
• Grading system: CBCS typically uses a grading system that assesses students based on their performance, ensuring transparency and flexibility.

Integration of LOCF and CBCS for OBE

The integration of LOCF with CBCS enhances the effectiveness of Outcome-Based Education. LOCF defines the learning outcomes for each course, while CBCS provides a flexible structure for delivering these outcomes. Together, they promote a learner-centric environment, where students have the freedom to design their learning path while ensuring that they achieve the intended outcomes.

This framework aligns with OBE in the following ways:

• Curriculum Design: The curriculum is designed around predefined learning outcomes, ensuring alignment with the skills and competencies required for real-world challenges.
• Student-Centric Approach: Both LOCF and CBCS emphasize flexibility and autonomy in learning, allowing students to pursue courses based on their interests and career aspirations.
• Continuous Assessment: LOCF uses continuous assessment methods that are in line with OBE, allowing students to demonstrate their learning through projects, assignments, and practical activities.
• Holistic Development: The integration of skill-based and interdisciplinary courses in CBCS ensures that students develop both domain-specific knowledge and essential soft skills, aligning with the OBE framework of holistic development.

 

To make the examination system more authenticate and credible, we adopted the Continuous Internal Assessment and Single valuation has been adopted in the End Semester Examination.

 TESTING AND EVALUATION PROCESS

1. 1.      INTRODUCTION

     The Evaluation of a student in a particular course is based on her performance both in the (i) Continuous Internal Assessment (CIA) and (ii) End Semester Examinations (ESE). The ratio of CIA & ESE marks is 30:70 from 2021-2022 batch. All the theory and practical examinations of the Under Graduate and Post Graduate courses are held both in Odd and Even semester of every year.

Part I comprises of Language

Part II comprises of English

Part III comprises of Core, Allied, Practical, Elective, PG Supportive, Extra Disciplinary Paper, Internship

Part IV comprises of Soft Skill (SS), Skill Based (SB), Value Based Education(VBE), Non Major Elective (NME) , Environmental Studies (EVS), Advanced Skill Development Course (ASDC from 2024 onwards).

Part V includes NCC / NSS/Sport, Internship (Credits added only after completing final semester)

1. 2.      CONTINUOUS INTERNAL ASSESSMENT:

The ratio was changed to 30:70 with effect from 2021-2022.

The CIA component comprises of Class tests, Assignments / Seminars, Model Examination, Self- Study Component and Attendance. UG (PG and B.Com. Honors) students are required to obtain 40% (50%) in End Semester Examinations and 40% (50%) in the aggregate to be declared as pass.

The basis for assigning / allotting marks for attendance shall be as follows:

Percentage of Actual Attendance	Marks to be awarded
95-100 %	5
90-94 %	4
85-89 %	3
80-84 %	2
65-79 %	1
Less than 65 %	0

3.      CREDIT REQUIREMENT:

Under-Graduate Courses & Post – Graduate Courses

Part	UG Two Year language course Arts & Science	UG One year language course Commerce & Science B.Com., B.Com C.S, B.Com A&F, B.Com I.S.M., B.B.A., B.Sc. Electronic Science, B.C.A	B.Com Honours	PG Science, Arts & Commerce
I	12	6	6	--
II	12	6	6	--
III	95	107	132	81
IV	20	20	8	8
V	1	1	15	2
Total	140	140	167	91

No passing minimum in the Continuous Internal Assessment (CIA) component.

Passing minimum in the End Semester Examination is 40% for UG and 50% for PG.

The required minimum aggregate of CIA & ESE is 40% for UG and 50% for PG.

 The departments can offer value added course/Add-on courses/ Internship/Online courses, etc., to the students to earn extra credits to enhance their employability.

 4.      END SEMESTER EXAMINATIONS:

         The date of the commencement of the End Semester Examinations is printed in the College Calendar. The detailed Time Table for regular and arrear papers will be published in the College website three weeks before the commencement of the examinations. A copy of the time table will be displayed on the notice board also.       

 5.      FEE PAYMENT: (Website : coe.jbascollege.edu.in)

With the help of software, fee declaration report is generated and distributed to the departments in the last week of July for Odd semester and in the last week of January for Even semester. After their confirmation, the students pay the examination fee by online mode. Details of fee payment are posted in the college website.

After paying the prescribed fees by online, students should submit the online e-receipt in the COE’s office on or before the due date along with their application forms through the department. If application forms are submitted after the due date, penalty will be levied for a week. Applications submitted after the due date will not be accepted.

I year UG / PG students should pay their I semester regular examination fees for all the papers.  All the other students should pay their regular and arrear examination fees for each and every semester, whether they appear for the exams or not.

6.      AGE LIMIT FOR ADIMISSION FOR 2024-25 BATCH:

The Upper age limit for admission is 21years as on 1^stJuly, 2024. However, relaxation of five years is provided for the differently abled candidates and SC, ST candidates and three years of relaxation for women candidates.

 7.      ATTENDANCE REQUIREMENT:

Attendance is calculated course wise. 

A student needs to put in minimum attendance of 75% in every course.

CASE I 

CONDONATION OF SHORTAGE OF ATTENDANCE (65% to 74% attendance)

A student needs to put in a minimum attendance of 75% in every course.

Student may be condoned shortage of attendance up to a maximum limit of 10% (i.e.65%) for all UG/PG courses (Theory/Practical) (i.e. Arts, Science, Commerce and MCA) and all soft skill, non-major elective and skill based papers after paying the prescribed condonation fee.

Course wise attendance to be calculated for condonation. Percentage of attendance is to be calculated on the 65^th working day, which means 75% of attendance. If there is any shortage of attendance, the condonation list is to be prepared by the department and the students are required to make it up before the end of the semester and it has to be followed closely by the Class teacher. If there is shortage of attendance (less than 75%) in all the papers or in one paper the same condonation fee has to be paid and the student can write the papers in the same semester

Some relaxation should be given in attendance for the sports students if they represent the college in the State level / National level / International level and approved by the Principal.

CASE II

NOT ELIGIBLE FOR CONDONATION OF SHORTAGE OF ATTENDANCE

(50% to 64% attendance)

Students who have secured less than 65% but more than 50% of attendance are NOT ELIGIBLE for condonation of shortage of attendance and such students will not be permitted to appear for the regular examinations of the semester but will be allowed to proceed to the next semester of the course and they may be permitted to take the missed previous semester’s papers as ARREAR PAPERS in the NEXT SEMESTER. They need to pay the prescribed condonation fee in the same semester. In the following semester, along with the regular examination fee they need to pay the arear examination fee also.

The condonation list is forwarded by the Principal’s office along with their attendance details in the prescribed format to the Controller of Examinations.

 CASE III (0% Attendance)

 The candidates who have earned 0% of attendance, have to repeat the course (by re-joining) without proceeding to succeeding semester and they have to obtain prior permission from the Controller of Examinations.

CASE IV

REPEATING THE SEMESTER, REJOINING AFTER BREAK IN STUDIES

(less than 50% attendance).

Students, who have secured less than 50% attendance can proceed to the next semester but obtain prior permission from the COE to repeat the missed semester after the VI semester in the case of UG and after IV semester in the case of PG by attending classes.

Students Repeating the semester or Re-joining after beak in studies should obtain prior permission from COE between first week of April and second week of June for odd semester and between second week of August and first week of October for Even semester.

Such students, who are re-joining either due to break in studies or due to repeating the semester shall write their examination under the syllabus inforce at that time.

CASE V

CONDONATION OF SHORTAGE OF ATTENDANCE FOR MARRIED WOMEN STUDENTS.

With respect to married women students undergoing UG/PG courses, the minimum attendance for condonation (Theory / Practical) shall be relaxed and prescribed as 55% instead of 65% if they conceive during the academic year in the college. Medical Certificate from the Registered Medical Practitioner attached to the Government Hospital (D.G.O.), attendance details and the Condonation fee paid receipt shall be forwarded to the COE to consider the Condonation of Attendance mentioning the category.

CASE VI

RULES FOR ADMISSION UNDER LATERAL ENTRY:

Some students join the College under the category of Lateral Entry from other colleges or after doing their Diploma Courses. Such students have to obtain permission from the University prior to joining the college and submit the letter of permission to the college.

• If students are joining from other Universities they have to submit the following documents

            a) No Objection Certificate from University last studied.

            b) No Objection Certificate from the last studied institution.

           c) Migration Certificate from last studied institution.

           d) No Objection Certificate from JBAS College.

           e) Permission letter from the University of Madras.

 8.      GREIVANCE REDRESSAL:

 A)    CONCESSIONS FOR DIFFERENTLY-ABLED STUDENTS:

 Dyslexia students: For students who are mentally disabled, having disability and mental retardation, and slow learners, who are mentally impaired having learning disorder and seizure disorder and students who are suffering from spastic cerebral Palsy, the following concessions shall be granted provided the request is duly certified by the Medical Board of the Government Hospital/ General Hospital/ District headquarters Hospitals and they shall be declared qualified for the degree if they pass the other examinations prescribed for the degree.  

(i)        Part I: Foundation course Tamil or any other Language can be exempted.

(ii)      One-third of the time of paper may be given as extra time in the Examination.

(iii)    Leniency in overlooking spelling mistakes, and

(iv)    Scribes for all courses are arranged.

(v)      Exempted from paying Examination Fees (2024-25 batch onwards)  

A scribe shall be arranged by the College and the scribe shall be paid as per the University norms.

Hearing, Speaking Impaired & Mentally retarded:

For students who are hearing and speaking impaired and who are mentally challenged, the following concessions shall be granted:

(i)                 One Language paper either Part (I) Foundation course Tamil or any other Language or Part (II) English or its equivalent can be exempted.

(ii)               Part IV: Non-Major Elective (NME) or Basic Tamil or Advanced Tamil can be exempted.

Visually Challenged students:

(i)                 Exempted from paying examination fees.

(ii)               A scribe shall be arranged by the College and the scribe be paid as per the University norms.

B)    SPORTS STUDENTS:

If students taking part in sports representing college are not able to pay the examination fee on time, they are given fine waiver, provided there are formal recommendations from the Physical Director.

Some relaxation should be given in attendance for the sports students if they represent the college in the State level / National level / International level and approved by the Principal.

C)    ECONOMICALLY BACKWARD STUDENTS:

If economically backward students are not able to pay the examination fee on time, they are given fine waiver, provided there is recommendation for the genuinity of their status from the Heads of the departments.  

D)    CHANGE DATES IF ESSENTIAL: 

If the dates of NPTEL Examinations overlap with our End Semester Examination dates, we change our dates to accommodate the NPTEL dates. NPTEL examinations enhance the employability of the students.

 9.      CONDUCT OF THEORY EXAMINATION AND EVALUATION:

Question Paper Pattern: The question papers are set following Bloom’s Taxonomy. The question paper should focus on the COURSE OUTCOME (CO’s) mentioned in the syllabus. 

  Our question paper is a judicious combination of Objective (20%) and Subjective (80%) questions upto 2021 – 2022 batch syllabus. From 2024 – 2025 batch onwards the question paper is subjective.

10.  MALPRACTICE:

                    The College views examination malpractice of any kind very seriously. Any student found to be directly or indirectly involved in malpractice of any kind during examinations will be subject to substantial penalties, including being debarred from subsequent examinations. If malpractice is detected during the Semester Examination, the following steps shall be taken:

1. The student will be questioned by a committee comprising of the Principal, the Additional Chief Superintendents, Controller of Examinations and the Invigilator who detected the malpractice. The evidence in respect of commission of the malpractice will be analyzed and, if proved, then the parents of the student will be informed. They will be required to come to the college and escort the student home. The Consequences of the malpractice will be explained to the parents by the committee members.
2. If the student is found guilty, “Zero” marks will be given for the concerned paper in which the student was found to have committed malpractice during that Semester.
3. Her hall ticket will be seized and she will be debarred from taking all the subsequent examinations during that semester and marked “Absent”.
4. As an additional measure, an undertaking should be signed by parents, such that their ward will not indulge in any kind of malpractice and if she does so, she has to face the consequences. Parents should be aware that their ward will be securing zero, if caught and cannot appear for her following exams.  The same rule to be followed for the CIA tests and Model examinations also.

11.  ARREAR EXAMINATIONS :

Students who have arrears in examination papers, due to any reason shall be required to appear for these arrears in the succeeding semester on payment of examination fee for each such arrear paper until they actually pass and clear the examination in the prescribed period of study.

In case of students who have completed the course of study and are not on its rolls, they may register for appearance in the arrear papers of any semester following the semester of failure within four (4) consecutive semesters under the same syllabus. All arrear examination should be cleared within 2 years after completion of the course. Beyond the 2 years, the students has to join the course afresh from the Ist semester.

Arrear Examination Application Forms:

Students on rolls have to apply for arrear examination in a separate form along with the regular examination form. It has to be countersigned by HOD, course teacher and student. The forms are supplied by the C.O.E.’s Office to the department.

Students not on rolls have to collect the application forms and the fee payment challan from C.O.E.’s Office. The filled application forms should be counter signed by HOD, course teacher and student and submitted to the C.O.E’s office within the stipulated date. The course teacher has to approve the syllabus before countersigning.

12.  ONLINE HALL TICKET:

Hall tickets are generated online. Hall tickets can be downloaded from the College website one week before examination by providing their register numbers and date of birth. All instructions are given in detail in the Hall ticket. IT IS MANDATORY FOR THE STUDENTS TO TAKE THE HALL TICKETS FOR THE PRACTICAL EXAMINATION.

13.  CONTINUOUS INTERNAL ASSESSMENT (C.I.A.) IMPROVEMENT:

            C.I.A. Improvement Tests are given to those students who have passed their End Semester Examinations but have failed to pass the subject for want of a minimum aggregate of 40% marks.  C.I.A. Improvement Tests shall be conducted by the concerned Department in the immediately following Semester, so as to enable the students to clear the subject, without their having to write the external examination in the subject (EPMC Resolution No. 13 dated 10.04.2013).

            The improved C.I.A. marks shall be subject to a maximum of 12 out of 30 marks (15 marks out of 30 marks for P.G. and B.Com. Hons.) Should be submitted along with the regular C.I.A. marks of the immediately following semester. (Applicable to 2021-2022 batch onwards)

            C.I.A. improvement Tests may be given in respect of the I to V Semesters.  As long as the students is on the Rolls of the College, the C.I.A.  Improvement fee shall be collected as an “Arrear Examination Fee”

            After the VI semester, such a student who is no longer on the Rolls, shall fill up the C.I.A. improvement Application form, get the signature of the particular subject teacher and the concerned H.O.D.  and pay the C.I.A. improvement fee into the bank after obtaining the challan from the C.O.E.’s office.  Thereafter she shall submit the Application Form and the proof of payment (Challan Receipt) to the C.O.E.’s office with fifteen (15) days of the College reopening.

14.  REVALUATION / IMPROVEMENT / RETOTALLING / PHOTOCOPYING OF  THE ANSWER SCRIPTS:

   The number of days to apply for REVALUATION shall be 5 working days commencing from the day after publication of results.

          The last date for applying for a PHOTOCOPY of the answer scripts is 3 working days from the date of publication of results. The students shall collect the same from the C.O.E‘s Office on the next day. The last date for submitting the application for revaluation is the 5^th working day from date of publication of results.

         Revaluation Fee challan and application form have to be collected from the Office of the Controller of Examinations.

15.  INSTANT EXAMINATION:

Instant Examination is conducted for the students who appeared in the final semester examinations. Eligible criteria for appearing in the Instant Examinations are as follows:

(i)  Eligibility: A Student who is having arrear of only one theory paper in the current final semester examination of the UG or PG Degree programme alone is eligible to appear for the Instant  Examinations.

(ii) Non-eligibility for one arrear paper: A Student who is having more than one arrear paper at the time of publication of results is not eligible to appear for the Instant Examinations.

(iii) Non-eligibility for arrear in other semester: A student having arrear in any semester other than the final semester is not eligible. If the Student is absent in the current appearance is also not

eligible for appearing for the Instant Examinations. Student having arrear in Practical/Project is not eligible for the Instant Examinations.

(iv)  Non-eligibility for those completed the program:  Students who have completed their Program duration but having arrears are not eligible to appear for Instant Examinations.

(v)   Instant examination will not be given to students who had indulged in mal practice.

16.  MARKS AND GRADES:

The following table gives the marks, grade points, letter grades and classification to indicate the performance of the Student in a paper/ course.

RANGE OF MARKS	GRADE POINTS	LETTER GRADE	DESCRIPTION
90-100	9.0-10.0	O	Outstanding
80-89	8.0-8.9	D+	Excellent
75-79	7.5-7.9	D	Distinction
70-74	7.0-7.4	A+	Very Good
60-69	6.0-6.9	A	Good
50-59	5.0-5.9	B	Average
40-49	4.0-4.9	C	Satisfactory
00-39	0.0	U	Re-appear
ABSENT	0.0	AAA	ABSENT

Computation of Grade Point Average (GPA) in a Semester, Cumulative Grade Point Average (CGPA) and Classification

GPA for a semester: = ∑iCiGi ÷∑iCi

That is, GPA is the sum of the multiplication of grade points by the credits of the courses divided by the sum of the credits of the courses in a semester.

CGPA for the entire programme: = ∑n∑iCniGni ÷ ∑n∑iCni That is, CGPA is the sum of the multiplication of grade points by the credits of the entire programme divided by the sum of the credits of the courses of the entire programme

Where, Ci = Credits earned for course i in any semester,

n = Semester in which such courses were credited.

The following table gives the overall performance of the marks of the student after the completion of the final semester.

Letter Grade and Class

CGPA	GRADE	CLASSIFICATION OF FINAL RESULT
9.5-10.0	O+	First Class Exemplary  *
9.0 and above but below 9.5	O
8.5 and above but below 9.0	D++	First Class with Distinction *
8.0 and above but below 8.5	D+
7.5 and above but below 8.0	D
7.0 and above but below 7.5	A++	First Class
6.5 and above but below 7.0	A+
6.0 and above but below 6.5	A
5.5 and above but below 6.0	B+	Second Class
5.0 and above but below 5.5	B
4.5 and above but below 5.0	C+	Third Class
4.0 and above but below 4.5	C
0.0 and above but below 4.0	U	Re-appear

*The Students who have passed in the first appearance and within the prescribed semester of the UG Programme (Major, Allied and Elective courses only) are eligible.

E-Result: After publication of results in the college website the students can view and download their results.  

 17.  RANKING:

Students who pass all the examinations prescribed for the Program in the FIRST APPEARANCE ITSELF ALONE are eligible for Ranking / Distinction.

Students, who pass all the examinations prescribed for the Program with any ARREAR or Break in study are eligible for Classification only.

18.  PROVISIONAL CERTIFICATE AND DEGREE CERTIFICATE:

Provisional Certificates are issued by the University after receiving our PPR Copy and Degree certificates are issued to the college after the University convocation.  

19.  MAXIMUM PERIOD FOR COMPLETION OF THE PROGRAMS TO QUALIFY FOR A DEGREE:

University of Madras has specified a uniform span period for completion of UG and PG degree program for students admitted from Academic year 2018-19. Time span=N+2 years.

 A Student who for whatever reasons is not able to complete the program within the normal period (N) or the Minimum duration prescribed for the programme, may be allowed two years period beyond the normal period to clear the backlog to be qualified for the degree. (Time Span = N+2 years for the completion of programme.) 

 In exceptional cases like major accidents and child birth an extension of one year be considered beyond maximum span of time (Time Span = N+2+1 years for the completion of programme.) 

 During the extended period the student shall be considered as a Private Candidate and also not be eligible for RANKING. 

20.   ISSUE OF DUPLICATE GRADE CARDS AND CONSOLIDATED GRADE CARDS:

The requisition letter duly signed by the HOD and Principal towards issue of Duplicate Mark Statements and Consolidated Grade Cards due to loss should be accompanied by the following:

A police certificate (FIR) issued by a police official duly signed by an Inspector or Sub-Inspector, mentioning crime and occurrence sheet number and date.

Any discrepancy between the results published and the entries noted in the grade card must be brought to the notice of the Controller of Examinations, within ten working days from the issued date, to get them corrected without penalty.

Spelling correction in the name, change in the date of birth or any other corrections can be made in the mark statements and the corrected copy may be issued if applied. The requisition letter should be duly signed by the HOD and Principal and the fees should be paid.

21.  INSTRUCTIONS GIVEN TO THE CANDIDATES

• Administration of pledge by the students before every examination to bring discipline and to curb mal practice.
• On receiving the Hall Ticket, the Student should ensure the correctness of  the (i) Name (ii) Register Number (iii) Subject Title (iv) Subject Code (v) Dates of the relevant examinations as given in the time table. Any discrepancy should be brought to the notice of the Heads of the Department and COE’s office immediately.
• Candidates should ascertain the Time Table for the theory examinations.
• Candidates should be present at the respective centre for the theory examinations half an hour before the commencement of the examinations.
• Candidates are required to carry their ID card to the Examination Hall without fail.
• Possession of papers or any other material with hints and mobile phones are strictly prohibited in the Examination Hall. If any candidate is found to be in possession of said materials, the candidate will not be allowed to appear for the Examination.
• Before answering the Question Paper candidates should satisfy themselves, that they have received the correct question paper. The code of the question paper should be compared with the code mentioned in the hall ticket. If the candidate answers a wrong question paper, the answer paper will be invalid and will be marked “Zero”.
• If the candidate is sure that the question is “out of syllabus” then the candidate shall attempt the question or atleast copy out the question in the answer script. Only then marks could be awarded.
• Answers must be written legibly in blue / black ink. Candidates should write their answers on both sides of the answer papers.
• Candidates are prohibited from writing their names or any type / form of symbols at any place in the main Answer Book.
• Candidate should write correct question number in the margin of the answer script before writing the answer.
• The students should have signed the attendance sheet before leaving the examination hall.
• If any student is found to be directly or indirectly involved in malpractice of any kind during examination, “Zero” mark will be given for the concerned paper and will be debarred from subsequent appearances.
• Wish you all the best.

 

22.  ADDITIONAL FACILITIES AVAILABLE

• Online verification of genuiness of the marks of students for employment opportunities.
• Release of Academic Records to World Education Services (WES) for verification.
• Issue of Course Completion Certificate.
• Issue of No Objection Certificate.
• Issue of Certificates for Additional Credits earned.
• Issue of Transcripts to students on request.

 

C.O.E. OFFICE MOTTO:   

"THE BEST PREPARATION FOR TOMORROW IS TO DO TODAYS WORK SUPERBLY WELL"

 

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